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Discipline

Article

10. Discipline

10.1 All students are subject to the College General Regulation for Student Conduct. The procedures which follow relate to the student's residence in College accommodation and are to be regarded as supplementary to the College General Regulation for Student Discipline.

10.2 A student in breach of any health and safety policies as outlined in the Accommodation Agreement will face the following penalties:

Breach​

​ 2017-18 amount

​Use of prohibited items e.g. candles

​£25

​Failure to evacuate the building during a fire alarm

​£25

​Propping open a fire door

​£50

​Activation of fire alarm due to negligence

​£50

​Smoking inside building

£60​

​Deliberate fire alarm activation

​£175

​Tampering with fire alarm/detectors

​£200

10.3 Any breach as described above including failure to attend meetings called to discuss behavioural issues within halls will also result in the instigation of the formal disciplinary procedure as detailed in sub paragraph 10.4 onwards.


10.4 A student in breach of the Accommodation Agreement normally shall be issued with a written warning by the relevant Manager (except in the case of a serious or significant breach in which case notice under clause 10.7 may be served) after an accommodation investigation has been carried out.


10.5 In the event of a further breach of the Accommodation Agreement a student shall be issued with a further final written warning from the Manager.


10.6 In the event of a further breach of the Accommodation Agreement, after having received two written warnings from the Manager under sub-paragraphs 10.4 and 10.5 above, a report shall be submitted to the Head of Department who shall interview the student. After consultation with the Students' Union and the Head of Department shall be entitled to terminate the Accommodation Agreement by giving not less than 28 calendar days written notice.


10.7 Where in the opinion of the Head of Department a Student has committed a serious or significant breach, the College may terminate the Accommodation Agreement by giving not less than 7 calendar days’ written notice to the student.


10.8 Notice will have been given by the College if a notice is left in the student’s Room.


10.9 In the event that the Accommodation Agreement is terminated in accordance with sub-paragraphs 10.4-7 above, the Head of Department shall submit immediately a report to the Associate Director of Student Support Services and shall send copies of the report to the student's academic Head(s) of Department.


10.10 A student whose Accommodation Agreement has been terminated may appeal to the Associate Director, Legal Services / Governance and Legal Services against the decision. The appeal must be made in writing within 7 days upon receiving notice to terminate the Accommodation Agreement.


10.11 The appeal shall be heard by a panel comprising:

  • a Pro-Warden appointed by the Warden, as chair
  • a manager of accommodation other than that from which the student has been dismissed
  • ane enrolled student of the College nominated by the Students' Union
  • any person in any way directly associated with the student involved or in the circumstances leading to the hearing shall be debarred from eligibility to serve on the appeals panel.


10.12 A student shall be given notice of not less than fourteen calendar days of a meeting of the appeals panel. Such notice will be sent by recorded delivery to his or her last known address as notified to the Associate Director, Legal Services / Governance and Legal Services. The College can take no responsibility if a student has failed to notify it of a change of address.


10.13 If a student fails to attend a meeting of the appeals panel for other than good reason acceptable to that panel, notified in advance, its proceedings shall not be invalidated thereby. A student unable to attend a meeting of the panel for good reason may seek a postponement of the meeting.


10.14 If a student wishes to place documentary evidence before the panel, such evidence must be received by the Associate Director, Legal Services / Governance and Legal Services or his or her nominated representative at least seven days before a meeting of that panel.


10.15 The College shall be represented by the Head of Department responsible for residential accommodation.


10.16 The student may give evidence on his or her own behalf. However the student may exercise his or her right to remain silent. The student may also be accompanied by a friend (who may be a representative of the Students’ Union). At the request of the student, if the chair and other members so agree, the friend may speak on the student’s behalf.


10.17 Both the student and the College representative will be sent copies of all documentary evidence to be presented to the panel not later than two days before the meeting of that panel.


10.18 The appeals panel shall not be entitled to admit new evidence unless it shall have satisfied itself that this had become available since the termination of the Accommodation Agreement.


10.19 The panel's findings shall be notified to the student in writing as soon as possible by recorded delivery to his or her address as notified to the Associate Director, Legal Services / Governance and Legal Services under Regulation 10.8.


10.20 Academic departments shall be kept informed, at all stages of the above procedure, of any matters concerning their students and shall be invited to submit a report to the meeting of the appeals panel.


10.21 A student whose Accommodation Agreement has been ended by the College in line with this clause 10 shall not receive a refund of Fees, shall have forfeited their deposit and shall vacate their Accommodation on the date specified in the notice from the College, with the student:


(i) leaving it in the condition required by this Agreement;
(ii) removing all possessions from the Room; and
(iii) returning their keys/entry cards or fobs to the appropriate hall office;
and if any possessions are left behind these may only be collected by appointment with Accommodation Services

10.22 A student dismissed from College accommodation shall not be permitted to return to or visit College accommodation without written permission from Accommodation Services.


10.23 Following the decision of the appeals panel, the appropriate office of the central administration shall issue a completion of procedures letter enabling the student to pursue a complaint with the Office of the Independent Adjudicator for Higher Education.