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Attendance and Progress

Article

7. Attendance and Progress 

Attendance 

7.1 Students are expected to attend College on all days prescribed for their programme, unless the College is officially closed. 

7.2 Where a programme has a compulsory placement element, or other visits and practical components away from the College, attendance at that placement is also mandatory. 

7.3 Research students may take up to 8 weeks’ annual leave in each year of study, on dates to be agreed with their supervisor. 

7.4 The College shall maintain procedures for dealing with students who make unsatisfactory academic progress because of failure to attend in accordance with these Regualtions.

7.5 The College has the power to take action against students who do not attend in
accordance with these Regulations, including termination of registration.

Authorised Absence 

7.6 Except in the case of illness, students shall obtain permission from the relevant tutor before absenting themselves from any seminar, tutorial or practical class, or from any field excursion or special visit. 

7.7 Students who need to be absent from their studies for a short period, for example to return home following a bereavement, should seek ‘authorised absence’ from an appropriate tutor in their academic Department. 

7.8 An authorised absence will: 

7.8.1 last no longer than four weeks (and may be shorter, depending on the circumstances); and 

7.8.2 require the student to continue to pay fees for the period of absence; and 

7.8.3 not normally be reported to statutory bodies (except in the case of students requiring a visa to study in the UK, for which other arrangements may be made); and 

7.8.4 permit the student to utilise Goldsmiths’ services during the period of absence; and 

7.8.5 only be granted if it will allow the student to complete the programme of study within the original timeframe (with no need to extend enrolment); and 

7.8.6 be managed in detail in accordance with the College's Authorisation of Student Absence Policy 

Illness 

7.9 A student who is absent from the College because of illness or other unavoidable cause shall inform his or her department(s) on the first day of absence and immediately upon return, or as soon as possible thereafter. 

7.10 A student must supply a medical certificate showing the cause of absence if this has lasted for one week or more. 

7.11 A student who is absent from a placement must also immediately inform the contact in the placement concerned and their tutor. 

Interruption of Study 

7.12 A student who wishes to interrupt a programme may do so up to 31 March in any academic year for a maximum of two years in total, and should advise the College of their decision within two weeks of their last day of attendance at the College. Interruptions in excess of two years shall be permitted only in exceptional circumstances, with the approval of Academic Board or its delegated authority.

7.13 A student who has interrupted on health grounds will be permitted to re-enrol only on submission of a written confirmation from a UK registered doctor that they are fit to return to the approved programme of study. 

7.14 A student re-enrolling after interruption must do so from a point in the academic year agreed with their Department. 

7.15 The College is required to notify the appropriate UK Government Agency if a student holds a Tier 4 (General) Visa at the point they interrupt their studies. This will usually result in the curtailment of their existing visa and students returning from interruption in this instance will usually require a new CAS and a new Tier 4 (General) visa. 

Academic Progress - Failure in Examinations 

7.16 The relevant Board of Examiners is empowered to dismiss or suspend temporarily a student on grounds of unsatisfactory academic progress because of failure in a summative assessment. (A summative assessment is any form of assessment which constitutes a part of the assessment defined by the Regulations for the award which the student seeks.) 

7.17 The relevant Board of Examiners shall also determine whether, and on what conditions, a student may proceed to the next year of study, may be readmitted, or may repeat a year of study wholly or partly. It may not, however, allow a student to continue or repeat a course in contravention of the Regulations governing the programme. 

7.18 Notice of a decision to dismiss, stating the underlying reasons, will be sent to a student by recorded or registered delivery to his or her last known address. The College can take no responsibility if a student has failed to notify it of a change of address. 

7.19 A student whose dismissal has been recommended may appeal in accordance with the Regulations. A student who has not passed sufficient summative assessments to continue their programme of study, may appeal against dismissal only in so far as it is sought to have this converted to a suspension of dismissal until the failure has been recovered. 

Academic Progress – Other Unsatisfactory Performance 

7.20 Heads of Department are responsible for monitoring the academic progress of students on programmes within their department, and should ensure that every effort is made to support and retain students demonstrating unsatisfactory academic performance.

7.21 Where a student’s academic performance or attendance is unacceptable, the Head(s) of Department concerned shall place the student on probation, advising the student in writing that their performance is unacceptable, giving reasons, and notifying them that unless their performance shows sufficient improvement they may be dismissed from the College. 

7.22 Academic Progress Committee will publish guidance and model correspondence to be used by departments when managing probation and referring students to the Committee.

7.23 Probation will last for four term-time weeks, unless the Programme Scheme states otherwise. 

7.24 After the probationary period, the Head(s) of Department will advise the student in writing either that their performance has improved sufficiently, in which case they will no longer be on probation; or will refer them to Academic Progress Committee with a recommendation for their dismissal from the College. 

7.25 Academic Progress Committee may call students or staff to gain further information. 

7.26 Academic Progress Committee may then, having considered all the circumstances surrounding the case: 

7.25.1 take no action at this stage; or

7.25.2 permanently dismiss a student from the College; or

7.25.3 temporarily suspend a student; or

7.25.4 advise a student who is ineligible to continue to repeat some or all of the previous year of study either full-time or part-time. 

7.25 Students will be informed of the decisions of the Committee as soon as possible; a student may appeal against the Committee’s decision. 

7.26 For the avoidance of doubt, the above procedure does not apply in cases of academic failure or where other requirements (such as good standing with a professional body or external placement provider) are provided in the Programme Scheme. 

Withdrawal 

7.27 A student who wishes to withdraw from their programme of study should discuss this first with the relevant tutor in their department, who will explore with the student the reasons for their wish, and whether any other course of action (eg interruption of studies, transfer to a different programme) may be more beneficial to the student. The tutor may also refer the student to the Student Centre for further advice. 

7.28 A student who decides to withdraw should formally notify the College. Liability for fees shall be as set out in paragraph 6.5. 

7.29 Students who have been been withdrawn for more than 12 months who wish to recommence studeies must apply for admission to the College. Upon admission, such students may be eligible for recognition of their prior learning in accordance with the Recognition of Prior Learning Guidance

7.30 The decision to readmit a student who has been withdrawn shall be taken only on the advice of the Head(s) of the relevant Department(s) and is subject to the approval of the Director of Student, Alumni and Library Services.